Privacy Policy

Effective Date: November 11, 2019

Thank you for your interest in using the online services operated by MindAntix, Inc. (hereafter referred to as “MindAntix,” “us,” or “we”). We appreciate the opportunity to serve you and are grateful for your trust. We know that personal information is important and that you care how we use and share such information. The purpose of this Privacy Policy is to describe what personal information we collect and how we use such information when you use our online and/or mobile services, websites, and software provided on or in connection with www.MindAntix.com (collectively, the “Service”).

This Privacy Policy applies to all visitors, registered users, and others who access or otherwise use the Service (hereafter referred to as “you,” “your,” or “Users”). This Agreement applies to all visitors, registered users, and others who access or otherwise use the Service (“you” or “Users”). If you create a MindAntix account on behalf of a provider of educational services, school, or school district, (collectively referred to as a “School” or “Schools”), or company, organization, or other entity, then “you” includes you and that entity. Your use of the Service is conditioned on your acceptance of this Privacy Policy and our Terms of Service to which the Privacy Policy is a part of.

1. Information We Collect That You Provide

MindAntix collects information in several ways from the Service. One of the ways we collect personal information is when you provide it to us when you log on to the Service, use the Service, or correspond with us about the Service. The type of personal information we may collect from you may vary depending on the type of account you have with us. Below is a brief summary of the types of information we collect.

a. School Information.
If you are a teacher, school administrator, or other authorized person associated with a School and you register for an account on our Service or correspond with us, we may collect personal information about you, including your name, e-mail address, username, password, payment information, and information about your School.

b. Student Information.
If you are a student and accessing the Service through a School account, your School may provide information about you to us, such as your name, email address, username, password, the name of your parents or legal guardians, your educational level, and topics that you may be studying (collectively referred to as, “Student Data”). Some Schools may elect to use a single-sign -on (SSO) authentication service rather than usernames and passwords to authenticate student access resulting less or different types of information being passed to us when you use the Service.

c. Parent and Child Information.
When a parent or guardian (“Parent”) registers for an account on the Service or corresponds with us, we may collect personal information such as a name, e-mail address, payment information, username, and password. We may also collect information about the child or children authorized by the Parent to use the Service through the Parent’s account, including a profile name for the child user. Each child user profile must be associated with a Parent account, and children cannot access the Service without the Parent first signing in to the Parent account with the Parent’s user credentials.

d. Activity Information and Communication.
During the course of using the Service, we collect information about your use of the Service, as well as any information that you submit to the Service, such as answers to questions. In addition, we may ask you for personal information at other times, such as when you contact our technical support team, send us an e-mail, complete a user survey, or otherwise communicate with MindAntix.

2. Information We Automatically Collect and How We Use It

a. Like most websites and online services, MindAntix and our vendors collect certain types of usage information when you log on to the Service, use the Service, correspond with us about the Service, or read email communications from us about the Service. This information is typically automatically collected through a variety of tracking technologies, including cookies, web beacons, locally stored objects (such as Flash or HTML5), log files, and similar technology (collectively, “tracking technologies”). We may use third party providers to collect this information on our behalf.

b. These tracking technologies collect information about how you access and use the Service (e.g., referring pages, exit pages, and URLs, how frequently you access the Service, the pages you view, the links you click, and other actions you take on the Service) and information about the device(s) you use to access the Service (e.g., IP address, browser type, browser language, Internet service provider, device type, model, and manufacturer, a unique ID that allows us to uniquely identify your browser, device or account, operating system, and whether you access the Service from multiple devices). In addition, tracking technologies collect information about your geographical location, such as your city, state/province, and country. Last, tracking technologies may provide us with analytics data to help us measure traffic and usage trends for the Service and to understand more about the demographics and behaviors of our users.

c. We may work with third party partners to conduct analyses and employ technologies, including the application of statistical modeling tools, which permit us to recognize and contact you across multiple devices.

d. We use or may use the data collected through tracking technologies to secure the Service, track use of the Service, improve the Service, to save you time, to provide better technical support, and to promote our services or those of our partners. Some examples of how we use the data we collect from tracking technologies include:

  1. To keep track of whether you are signed in or have previously signed in so that we can display all the features that are available to you or prevent you from having to sign in again;
  2. To remember your settings on the pages you visit so that we can display your preferred content the next time you visit;
  3. To customize the function and appearance of the pages you visit based on information relating to your type of account (e.g., to default you to a particular grade level or to remember customized settings for a report); and
  4. To track usage of the Service for various purposes including website optimization, website improvement, sales, marketing, and billing.

e. Many browsers are set up to automatically accept cookies but you can reset your browser to refuse all cookies or to indicate when a cookie is being sent. Please be aware that if you choose to refuse or disable cookies, some or all features and services (particularly those that require you to sign in) may not function properly. You may also set your e-mail options to prevent the automatic downloading of images that may contain technologies that would allow us to know whether you have accessed an e-mail we have sent you or performed certain actions within it. Deleting cookies does not prevent the collection of information through non-cookie technologies and deletes locally stored objects such as Flash and HTML5 objects.

f. We and our third-party partners may also use cookies and tracking technologies for advertising purposes.

g. We do our best to honor the privacy preferences of our users, however, we are unable to respond to Do Not Track signals set by your browser at this time. For additional information about tracking technologies, please see the section entitled “Third-party tracking and online advertising” below.

3. How We Use the Information We Collect

In general, we use the information we collect for the following purposes:

  1. To provide and maintain the Service. For example, we use your information to process payments, personalize learning curricula, provide Schools, Parents, and students with information and reports about performance and use of the Service, to respond to inquiries, and to provide customer support.
  2. To improve, personalize, and develop the Service. For example, we use information to personalize the content and instructions that we may send or display to users, including on various devices you may use to access the Service. We also collect statistics to better understand how Users access and use the Service, to detect usage patterns, and to diagnose or fix technology issues. Last, we use information to conduct research for the purpose of developing, supporting, and improving the Service and other educational products and services we may offer.
  3. To communicate with you, such as to provide transactional notifications for certain activities relating to your use of the Service. For example, we may send e-mail notifications when a user completes an activity, to provide receipt for payments or other subscription notices. We may also send periodic promotional or informational e-mails to Schools or Parents. We do not use Student Data to send marketing communications, and we do not send marketing communications to students or minors. You may opt-out of certain of these communications by following the instructions contained in the e-mail.
  4. To promote safety and security and respond to legal process. For example, we may use the information to authenticate users, facilitate secure payments, detect and prevent fraud and other harmful activities, respond to legal requests or claims, and enforce our terms and policies.

4. How We Share Your Information

We may share or disclose your personal information as needed to provide our Service, or with your consent or permission. We may also share personal information in the following circumstances:

  1. We share information with consent and at the direction of Schools and Parents. For example, a School or Parent may direct us to share specific information with another individual, such as when a teacher directs us to send a communication to a Parent. Similarly, we may share personal information with third parties, for example, if a School authorizes SSO or similar authentication tools for that School’s Users.
  2. We may share information collected from School Users with other Users or persons designated by the School, such as teachers and school administrators of that School.
  3. We may share information with our trusted vendors, third party service providers, and individuals to provide services or products for us or on our behalf. These services may include analytics, hosting, billing, targeted advertising, and marketing. Some of these service providers or vendors may send you e-mails on our behalf. Vendors and service providers who have access to Student Data, if any, shall be contractually bound to uphold privacy and confidentiality terms no less protective than those provided in this Privacy Policy.
  4. We may share information in aggregated and/or anonymous form that cannot reasonably be used to identify an individual. For example, we may disclose aggregated user statistics (i.e., the total number or percentage of MindAntix users from a particular geographic region) in order to describe our services to current and prospective partners and other third parties, and for other lawful purposes.
  5. If we become involved in a merger, acquisition, bankruptcy, change of control, or any form of sale of some or all of our assets, your personal information may be transferred or disclosed in connection with such a business transaction. In such an event, we will endeavor to provide you with reasonable notice before your personal information is transferred or becomes subject to a different privacy policy.
  6. MindAntix may release personal information if it has a good faith belief that access, use, preservation, or disclosure of such information is reasonably necessary to satisfy any applicable law, regulation, legal process, or enforceable governmental request; enforce our Terms of Service, including investigation of potential violations;detect, prevent, or otherwise address fraud, security, or technical issues; protect the rights, property, or personal safety of MindAntix, its users, or the public; or as required or permitted by law.

5. Online Advertising

MindAntix does not currently display any targeted advertising on the Service. However, please note that although we may permit third party advertising partners in the future to collect information from visitors to the Service for the purpose of displaying advertisements on other websites or online services on our behalf.

6. E-mail Communications

We may, from time to time, send you e-mail regarding our products and services, or your use of our products and services. Only MindAntix, or its vendors or service providers operating on its behalf, will send you these e-mails. You can choose not to receive these e-mails by clicking the unsubscribe link in any such e-mail communication. Please note that you are not permitted to unsubscribe or opt-out of non-promotional messages regarding your account, such as account verification, changes or updates to features of the Service, or technical or security notices.

7. Accessing, Updating, and Deleting Personal Information

You may edit your account information at any time by signing in to your account. We recommend that you review your personal information periodically to ensure that it is accurate, complete, and current. If you do not provide and maintain accurate contact information for your account, we may not be able to provide you with the notices set forth in this Privacy Policy. If you are a Parent of a student who uses the Service through a School, please refer all questions and requests regarding access, modification, or deletion of Student Data to your School. You may contact us if you have further questions about deleting or deactivating your account or deleting your personal information. Please note that when account information is deleted or de-identified, certain residual information may remain within our archived records, such as for customer and technical support, billing, and tax purposes.

8. Information Security

  1. The security of your personal information is very important to us. That’s why we have implemented physical, administrative, and technological safeguards reasonably designed to preserve the integrity and security of personal information and to protect against unauthorized access. We restrict access to personal information to our employees, contractors, and agents who need to know that information in order to operate, develop, or improve the Service. Our employees may be subject to disciplinary action, including termination, if they fail to meet privacy and confidentiality obligations. However, no security system is impenetrable and for that reason, we cannot guarantee the security of your personal information. If personal information under our control is compromised as a result of a breach of security, we will take reasonable steps to investigate the breach and to promptly notify you.
  2. Maintaining the security of your personal information also requires your cooperation and involvement. For your protection, remember to sign out of all accounts before closing your browser and to close all browser windows. Please keep your password secure. If you have forgotten your password, you may request a new one by using the forgotten password feature on the Service. A new password will be sent to the e-mail address you specified during registration. For all other problems signing in to the Service, please contact our technical support team using the contact information at the end of this Privacy Policy.
  3. MindAntix is located in the United States. Personal information collected through our Website and Service may be stored and processed in the United States or any other country in which MindAntix or its affiliates or service providers maintain facilities.

9. European Union Data Protection

  1. Residents in the European Union are entitled to certain rights with respect to personal information that we hold about them under the General Data Protection Regulation (“GDPR”). These include:
    1. Right of access and portability. The right to obtain access to your personal information, along with certain related information, and to receive that information in a commonly used format and to have it transferred to another data controller;
    2. Right to rectification. The right to obtain rectification of your personal information without undue delay where that personal information is inaccurate or incomplete;
    3. Right to erasure. The right to obtain the erasure of your personal information without undue delay in certain circumstances, such as where the personal information is no longer necessary in relation to the purposes for which it was collected or processed;
    4. Right to restriction. The right to obtain the restriction of the processing undertaken by us on your personal information in certain circumstances, such as where the accuracy of the personal information is contested by you, for a period enabling us to verify the accuracy of that personal information; and
    5. Right to object. The right to object, on grounds relating to your particular situation, to the processing of your personal information, and to object to processing of your personal information for direct marketing purposes, to the extent it is related to such direct marketing.
    You may also have the right to make a GDPR complaint to the relevant Supervisory Authority. A list of Supervisory Authorities is available here: https://ec.europa.eu/justice/data-protection/bodies/authorities/index_en.htm.
  2. For personal data subject to the GDPR we rely on several legal bases to process such data including:
    1. The processing is necessary to perform our contractual obligations in our Terms of Service or other contracts with you (such as to provide you the Service as described in our Terms of Service);
    2. You have given your prior consent, which you may withdraw at any time (such as for marketing purposes or other purposes we obtain your consent for from time to time);
    3. The processing is necessary to comply with a legal obligation, a court order or to exercise or defend legal claims;
    4. The processing is necessary for the purposes of our legitimate interests, such as in improving, personalizing, and developing the Service, marketing the Service, such as new features or products that may be of interest, and promoting safety and security as described above.

10. Protection of Children’s Privacy

We do not permit children under the age of 13 to create an account and do not knowingly collect personally identifiable information from children under the age of 13 without the consent and at the direction of a Parent. Please contact us at support@mindantix.com if you believe we have inadvertently collected information from a child under 13 without parental consent so that we may delete the information as soon as possible. Parents who purchase a subscription to the Service may set up a profile for a child that is associated with the Parent’s account so that the child may access the Service under the Parent’s supervision.

When the Service is used by a School in an educational setting, the School may authorize us to collect information from a child under 13. Please refer to the section entitled “Protection of Student Data” below to learn more about how we protect Student Data, including Students who may be under the age of 13.

11. Protection of Student Data

  1. When the Service is used by a School, our collection, use, and disclosure of Student Data is governed by our Terms of Service and/or any other agreement we may have with the School, by the provisions of the Family Educational Rights and Privacy Act (“FERPA”), the Children's Online Privacy Protection Act (“COPPA”), and other applicable laws that may relate to the collection and use of personal information of students. “Student Data” is personal information that is directly related to an identifiable student and may include educational records as defined by FERPA.
  2. We adhere to the Student Privacy Pledge (the “Pledge”), an industry standard approach to privacy for K-12 service providers. The Pledge was created by the Future of Privacy Forum (FPF) and The Software & Information Industry Association (SIIA) and has been endorsed by the National School Boards Association (NSBA), and the National Parent-Teacher Association (PTA). As part of our commitment to the Pledge, when we have access to Student Data through the provision of the Service to a School, the following principles guide our decisions around data, security, and technology:
    1. We will not collect, maintain, use, or share Student Data beyond that needed for an authorized educational or school purpose, or as authorized by our agreement with a School;
    2. We will not use or disclose Student Data for targeted advertising purposes;
    3. We will not build a personal profile of a Student other than in furtherance of a School purpose, or as authorized by a Parent;
    4. We will maintain a comprehensive data security program designed to protect the types of Student Data maintained by MindAntix;
    5. We will not knowingly retain Student Data beyond the time period required to support a School purpose, unless authorized by a Parent;
    6. We will clearly and transparently disclose our data policies and practices.
    7. We will not sell Student Data unless the sale is part of a corporate transaction, such as a merger, acquisition, bankruptcy, or other sale of assets, in which case we will use our best efforts to ensure the successor entity honors the privacy commitments made in this Privacy Policy and/or we will notify the School of such a sale and provide the School an opportunity to opt-out by terminating its account before the data transfer occurs;
    8. We will not make any material changes to our Privacy Policy or Terms of Service that relate to the collection or use of Student Data without first giving notice to the School and providing a choice before the Student Data is used in a materially different manner than was disclosed when the information was collected.
  3. This Privacy Policy and the Service are designed to meet our responsibilities to protect personal information under FERPA. We agree to work with each School to jointly ensure compliance with FERPA regulations.
  4. This Privacy Policy and the Service are designed to comply with COPPA. We do not knowingly collect personal information from a child under 13 unless and until a School has authorized us to collect such information through the provision of the Service on the School’s behalf. When a School uses the Service in the classroom or in an educational context, we rely on the School to provide appropriate consent and authorization for a student under 13 to use the Service and for MindAntix to collect personal information from such student, as permitted by COPPA. Upon request, we will provide the School the opportunity to review and delete the personal information collected from their students.
  5. This Privacy Policy and our Service are designed to comply with SOPIPA. We do not use Student Data for targeted advertising purposes. We do not sell Student Data unless the sale is part of a corporate transaction, such as a merger, acquisition, bankruptcy, or other sale of assets, in which case we will use our best efforts to ensure the successor entity honors the privacy commitments made in this Privacy Policy and/or we will notify you of such a sale and provide you an opportunity to opt-out by deleting your account before the data transfer occurs. We will not sell students' personal information to third parties other than in the context of a business transaction.
  6. This Privacy Policy and our Service are designed to comply with California Assembly Bill 1584. Pupil records obtained by us from a local educational agency (an “LEA”) continue to be the property of and under the control of the LEA. Parents, legal guardians, or eligible pupils may review personally identifiable information in the pupil’s records and correct erroneous information by contacting their LEA directly. In the event of an unauthorized disclosure of a pupil’s records, we will notify the LEA and will provide the LEA with a report to be shared with the affected Parent. Pupil records will be deleted and/or de-identified in accordance with our deletion policies described above in the section entitled “Accessing, Updating, and Deleting Personal Information.”

12. Third-Party Services

The Services may contain links to and from the services of our business partners, advertisers, and social media sites. If you follow a link to any of these services or websites, those services may have their own privacy policies and practices. We strongly recommend that you read their privacy policies and terms and conditions of use to understand how they collect, use, and share information. These third-party services are not covered by this Privacy Policy and we are not responsible for the privacy practices or the content on these websites and services.

13. Updates and Changes

We may, in our sole and absolute discretion, modify or update this Privacy Policy from time to time, which will be reflected in the date of this Privacy Policy. If we change this Privacy Policy in a material manner, we will do our best to notify you of the changes by posting a notice on our website. Your continued use of the Service following the effective date of such update constitutes your acceptance of the revised Privacy Policy. If you do not agree to any of the terms in this Privacy Policy or to any future terms in a future revision of this Privacy Policy, do not use or access or continue to access the Service.

14. Contact Us

If you have a question regarding this Privacy Policy, or if a question was not addressed in this privacy policy, you may contact us using the contact information below. We will do our best to answer your question promptly and accurately.

MindAntix, Inc.
15335 N.E. 95th Street
Redmond, WA 98052
support@mindantix.com

Date Last Modified: November 11, 2019